Step-by-Step Process of Name Approval in India

Before registering a company in India, getting a name approved by the Ministry of Corporate Affairs (MCA) is mandatory. Following the Guideline for Name Approval in India ensures that your proposed name meets legal requirements, avoids duplication, and reflects your business accurately.

Understanding the step-by-step process helps avoid delays, rejections, and unnecessary costs.

Step 1: Brainstorm and Shortlist Names

Begin by creating a list of potential company names.

1. Reflect Your Business: Choose a name that indicates your company’s activities.

2. Keep It Unique: Avoid names similar to existing registered companies.

3. Consider Branding: Make sure the name is easy to remember and marketable.

Step 2: Check Name Availability

Before submission, verify that the name is not already taken.

1. MCA Portal Check: Use the MCA website to search for existing company names.

2. Domain Check: Ensure the name is available as a website domain for online presence.

3. Trademark Search: Check that the name does not conflict with registered trademarks.

Step 3: Apply for Name Approval

Once you finalize a name, submit it to MCA for approval.

1. Use RUN Service: Reserve Unique Name (RUN) is the MCA portal service for name application.

2. Provide Details: Include applicant information and proposed company activity.

3. Payment of Fees: Pay the nominal fee online during submission.

Step 4: MCA Review and Approval

The MCA reviews your application to ensure compliance with guidelines.

1. Legal Checks: Confirms the name does not violate MCA rules.

2. Duplication Check: Ensures the name is unique and not deceptively similar.

3. Approval or Rejection: MCA may approve, reject, or request modifications within a few days.

Step 5: Finalization and Incorporation

Once the name is approved, you can proceed with company registration.

1. Name Validity: The approved name is valid for a limited period, usually 20 days.

2. Incorporation Filing: Submit the incorporation forms with the approved name.

3. Business Operations: Begin legal operations once the company is incorporated.

Conclusion

Following the Guideline for Name Approval in India step-by-step ensures a smooth and hassle-free company registration process. By carefully selecting, verifying, and submitting your proposed name, you minimize rejection risks, save time, and establish a strong business identity from the start.

FAQs

Q1. How long does name approval take in India?
Typically 1–3 business days via the MCA RUN service.

Q2. Can a rejected name be resubmitted?
Yes, you can modify the name and resubmit for approval.

Q3. Is it mandatory to check trademark before name approval?
While not mandatory, it is highly recommended to avoid conflicts.

Q4. How many names can I submit at once?
You can submit up to two proposed names in a single application.

Q5. What happens if the approved name is not used for incorporation?
The approval is valid for a limited time; after expiry, you must apply again.

How to Get Your Company Name Approved in India: A Practical Guideline for Entrepreneurs

Starting a business in India requires careful planning, and choosing the right name is one of the earliest and most important steps. Whether you are forming a private limited company, LLP, or OPC, you must comply with the official guideline for name approval in India. This process is regulated by the Ministry of Corporate Affairs (MCA) and is essential for moving forward with your company registration.

In this blog, we’ll break down the steps, requirements, and best practices to help you get your proposed name approved without unnecessary delays or rejections.

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Why Name Approval is Crucial for Your Business

Securing name approval isn’t just a bureaucratic formality. It’s the foundation of your brand and business identity. The guideline for name approval in India is designed to ensure that the name you choose is distinctive, legally valid, and does not infringe on existing company names or trademarks.

Following these guidelines protects you from potential legal disputes and branding conflicts later. It also builds credibility from day one.

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Official Rules for Name Approval in India

Before submitting your name for approval, it's essential to understand the criteria laid out by the MCA under Rule 8 of the Companies (Incorporation) Rules, 2014. The guideline for name approval in India includes several key restrictions:

• Your chosen name should not be identical to any existing company or LLP name.

• It must not violate trademarks registered under the Trademarks Act.

• Words like “Bank,” “Stock Exchange,” “Insurance,” etc., are restricted and require special permission.

• Names that suggest a connection to the government are generally not allowed unless properly substantiated.

• Vulgar, offensive, or misleading words are prohibited.

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Step-by-Step Guide to Apply for Name Approval

To avoid rejections and save time, it’s important to follow the correct application steps based on the guideline for name approval in India:

1. Conduct a Preliminary Name Check
   Use the MCA’s free online tool to check if your proposed name or a similar one is already registered.

2. Trademark Search
   Visit the Controller General of Patents, Designs & Trademarks website to ensure your name does not infringe on any trademark.

3. Choose Backup Options
   Prepare at least two or three alternatives in case your primary name gets rejected.

4. File Using SPICe+ or RUN Form
   For new companies, the SPICe+ Part A form is the standard method. LLPs may use the RUN (Reserve Unique Name) form.

5. Attach Necessary Documents
   If your name includes coined words or trademarks, include supporting documents such as NOCs or trademark registration certificates.

6. Pay the Government Fee
   The standard fee for name reservation is Rs. 1,000 per submission (subject to updates).

7. Wait for Approval
   Name approvals typically take 2-3 business days. If rejected, the reason will be mentioned, and you can reapply.

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Common Reasons for Rejection

Even if you follow the process, names may be rejected if they:

• Too closely resemble existing names.

• Contain restricted or sensitive terms.

• Use misleading phrases (e.g., suggesting government affiliation).

• Violate trademark laws.

• Include generic or vague words like “India,” “Solutions,” or “Technologies” without context.

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Best Practices for Quick Approval

Here are some best practices to keep in mind per the guideline for name approval in India:

• Choose unique and creative names.

• Avoid abbreviations unless widely recognized.

• Align the name with your company’s main activities.

• Don’t add unnecessary adjectives or promotional words.

• If possible, get a trademark to strengthen your brand's legal standing.

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FAQ: Name Approval in India

Q1. Is the name approval process mandatory for all companies?
Yes, whether it’s a Pvt. Ltd., LLP, or OPC, name approval is the first step in the registration process.

Q2. Can a reserved name expire?
Yes. Approved names are reserved for 20 days for companies and 60 days for LLPs. If not incorporated within this period, they expire.

Q3. How many names can I propose at once?
In the SPICe+ form, only one name can be submitted at a time, so accuracy is crucial.

Q4. Can I reuse a rejected name?
Yes, but only after modifying it to comply with MCA’s objections.

Q5. What documents are needed for name approval?
Typically, just the application form. However, if using trademarked words or sensitive terms, additional documents like NOC or authorizations are required.

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Conclusion

Understanding the guideline for name approval in India ensures that you start your entrepreneurial journey on the right foot. A compliant, unique business name not only meets regulatory standards but also sets the tone for a strong and trustworthy brand. For best results, consult a legal expert or company secretary to help you navigate the process smoothly and professionally.